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Voicemail

Written by Last updated: January 29, 2019

When you aren’t available, callers can leave you a voicemail message. This recorded message is sent as an audio file to your email address, or to multiple email addresses at the same time. The maximum length for a recorded message is 2 minutes and 15 seconds. You can easily listen to the voicemail message on your computer, tablet, or smartphone by clicking on the audio file found in the email attachment. This module is free.

  • Log into Freedom.
  • Click on Admin in the menu bar.
  • Select Voicemail.
  • Click on Add.
  • Voicemail box number: Choose a number, for example, 501, so you can recognize its the voicemail.
  • Description: Add a description for the voicemail, for example, “Bob Smith’s voicemail”
  • Email addresses: Here you can fill in one or more email addresses where the recorded voicemail messages should be sent to. Multiple email addresses must be separated with a comma.
  • Welcoming message type: Here you can choose which message callers hear before they record their message. Select None to just have a beep play. Choose Standard to have one of the standard recordings play, which are available in multiple languages and can be found in Message settings. Choose Custom to upload or record your own audio file. This is possible with for example a computer, tablet, or smartphone with a built-in or connected microphone. At the bottom of this page are a few example messages. You can also choose to let us record a message for you. Attention: The audio files must be smaller than 5MB. The following formats can be uploaded into Freedom: .wav, .mp3 and .gsm.
  • Send email when no voicemail message was left. By switching this on, you receive an email when someone reaches your voicemail but doesn’t leave a message.
  • Click on Save.
  • Go to your Dial plan and add the created voicemail as your last step.

Super Handy

What’s handy about a voicemail message that is sent to your email is that you can easily save the recorded audio file on your computer and add it to a client file or send it to a colleague.

Standard Messages

If you would like to use a standard recording, then choose Standard under Welcome message type and choose the language in Message settings. You can choose for a male or female voice in multiple languages. The Englisch message is as followed. 

  • “All our assistants are unavailable at this time, please leave a message after the beep and we will contact you as soon as possible”.

Example messages

Voicemail during opening hours / busy times

  • Thank you for calling [company name}. At the moment we are unable to take your call. Please leave a message and we will call you back as soon as we can.
  • Thank you for calling [company name}. Right now we are busy and unable to take your call. Please leave a message or try again later.

Voicemail outside of opening hours

  • Thank you for calling [company name}. Unfortunately we are closed right now. We are open Monday to Friday from 9am to 5pm. Leave a message and we will call you back the next business day.

General voicemail

  • This is the voicemail from {company name}. Leave a message after the tone.
Can’t find it?

Prefer to speak to a colleague?

Just call our customer happiness team at 030 7262 10999, send an e-mail to support@voys.de or start a chat at the bottom right.

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